Travel Forms

Use to claim meals as an expense for state business travel.

This is ONLY used for hotels or motels that do not have a NYS exemption certificate already on file. Print it out and have it with you at all times while you are in travel status.

If you use a proxy to submit your expense report, you must complete and sign the form and have your proxy attach it to an expense report.

This is also known as the "over the rate request." If you are unable to find a hotel at the state discounted rate, submit this form to get approval and attach it to your expense report.

This form can be used to show your tax exempt status for car rentals or anything else, except for hotels. It should be printed and given to the company if needed.

This is ONLY used for hotels or motels that do not have a NYS exemption certificate already on file. Print it out and have it with you at all times while you are in travel status.

October 2022

This form is to keep track of and submit your travel card charges.

October 2022

This form is used for reimbursements or expenses not already covered by a Non-Employee Travel (NET) card.

This form can be used to submit multiple payments for a single vendor.

This form is not required to complete your expense report but your agency may request it.

This form is only required to be completed by the traveler when a proxy completes the SFS Mileage Detail page on behalf of a traveler. If the traveler is submitting their own expense report they should not be submitting the AC 160-S and must complete all information in the SFS Mileage Detail page.

This form is used to list several trips taken on Amtrak with one receipt. It should be attached to your expense report.

This form can be used to show your tax exempt status for car rentals or anything else, except for hotels. It should be printed and given to the company if needed.

This form is used by your agency's ethics reviewer if you are traveling that is paid for by another organization.