Receipts
Keep all receipts while traveling. Here are some tips to make it easier:
- Retain receipts for all expenses.
- Put all receipts together and keep them in a safe space.
- Pack a folder or envelope and put all your receipts in as you go.
- Keep copies once your expense report is submitted. Or, take a photo of your receipts.
Do I Need a Receipt?
| Expense Type | Receipt Required | Additional Documentation Required |
| Agency-specific exemptions | Yes | Yes. Agency finance office approval. |
| Airfare (non-contracted) | Yes | Yes. Service contract exemption needed. |
| Airfare (contracted) | Yes | Yes. Ticket stub with price or receipt and stub if the price is not on the ticket. |
| Bus ticket | Yes | Yes. Ticket stub with price or receipt and stub if the price is not on the ticket. |
| Charges on T-card | Yes | No |
| Conference or Seminar | Yes. Proof of payment for registration fees. | Yes. Submit an agenda for the conference. |
| E-ZPass (personal) | Yes | Yes. E-ZPass statement. |
| Gas | Yes | No |
| Hotels | Yes | No |
| Meals | Yes | No |
| Meals (when claiming higher per diem allowance) | Yes | No |
| Misc & incidental expenses | Yes | No |
| Parking | Yes | No |
| Rental car | Yes | Yes. Receipt showing return time. |
| Subway/Metro/Bus | Yes | Yes. Ticket stub with price or receipt and stub if the price is not on the ticket. |
| Taxi (& tip) | Yes | No |
| Tolls (cash) | Yes | No |
| Train ticket | Yes | Yes. Ticket stub with price or receipt and stub if the price is not on the ticket. |
Contact the BSC Travel Team
Please include "travel" or your expense report number in the subject line of an email.
Still have questions? Try the BSC Help Center where you can send a question to our support team or search a database of FAQs.
Contact us by email:
Mailing Address:
BSC Travel & Expense
1220 Washington Ave
Building 5, Floor 4
Albany, NY 12226-1900