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Receipts

Receipts
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Receipts

Keep all receipts while traveling. Here are some tips to make it easier:

  • Retain receipts for all expenses.
  • Put all receipts together and keep them in a safe space.
  • Pack a folder or envelope and put all your receipts inĀ as you go.
  • Keep copies once your expense report is submitted. Or, take a photo of your receipts.

Do I Need a Receipt?

Expense Type Receipt Required Additional Documentation Required
Agency-specific exemptions Yes Yes. Agency finance office approval.
Airfare (non-contracted) Yes Yes. Service contract exemption needed.
Airfare (contracted) Yes Yes. Ticket stub with price or receipt and stub if the price is not on the ticket.
Bus ticket Yes Yes. Ticket stub with price or receipt and stub if the price is not on the ticket.
Charges on T-card Yes No
Conference or Seminar Yes. Proof of payment for registration fees. Yes. Submit an agenda for the conference.
E-ZPass (personal) Yes Yes. E-ZPass statement.
Gas Yes No
Hotels Yes No
Meals Yes No
Meals (when claiming higher per diem allowance) Yes No
Misc & incidental expenses Yes No
Parking Yes No
Rental car Yes Yes. Receipt showing return time.
Subway/Metro/Bus Yes Yes. Ticket stub with price or receipt and stub if the price is not on the ticket.
Taxi (& tip) Yes No
Tolls (cash) Yes No
Train ticket Yes Yes. Ticket stub with price or receipt and stub if the price is not on the ticket.

Contact the BSC Travel Team

Please include "travel" or your expense report number in the subject line of an email.

Still have questions? Try the BSC Help Center where you can send a question to our support team or search a database of FAQs.

Contact us by phone:
Contact us by email:
Mailing Address:

BSC Travel & Expense
1220 Washington Ave
Building 5, Floor 4
Albany, NY 12226-1900