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NYS Vendors

NYS Vendors
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Required Information for an Invoice

We follow the OSC Guide to Financial Operations outlines for a proper invoice, Section 12F.

read the GFO Section 12F details

 

OSC also has a resource available to understanding what makes an invoice complete and accurate in order to be processed in a timely manner.

Read what to include on your invoice to NYS

 

Vendors should send new invoices (one invoice per email) to us electronically at [email protected]. Please make sure your invoice is a Word or PDF document.

eInvoicing

What is it?

Electronic invoicing is a paperless form of billing that allows vendors to directly enter their invoices into the Statewide Financial System (SFS).

 

Advantages to eInvoicing:

  • 24/7 online access
  • Submit electronic invoices and view their status in a real-time environment.
  • Ability to create detailed reports in a few easy steps.
  • Save on postage and handling costs.
  • Set up your own schedule for submitting and managing your invoices.
  • Access and update your information online, anytime.

 

How can I enroll in eInvoicing?
Before a business can submit an eInvoice, you need to:

  • Create a vendor account in SFS.
  • Enroll in direct deposit via the SFS Vendor Portal to receive funds via ACH processing.

 

visit the osc website for more details

SFS Vendor Portal

Advantages of using the Statewide Financial System (SFS) website:

  • 24/7 online access
  • Ability to create detailed reports in a few easy steps.
  • Track and receive payments.
  • Update your contact information.
  • See when your invoice will be paid.
  • Review details about a payment you received.

 

login to the sfs vendor website

15-Day Prompt Payments

What is it?

A legislative amendment that requires state agencies to pay qualified small businesses within 15 days after receipt of an electronic invoice1 for goods/services, whichever is later.  If payment is not made within 15 days, the qualified small business may be entitled to interest.  


Am I eligible to be paid within 15 days?

You must meet all of the following criteria:

  • Your primary place of business is in New York State
  • You have a significant business presence in the state
  • You are independently owned and operated
  • You are not dominant in your field
  • You employ no more than two hundred employees


How do I sign up?

You can self-certify your business directly through SFS under "Supplier Portal."

 

go to the osc vendor portal in sfs

 

1 Note: Your company MUST submit electronic invoices to qualify for 15-day payments.

Who to Contact

If you have a specific question and you need a contact:

Topic Office Email Phone
Your bill was paid late. BSC [email protected] (518) 457-4272 
You have questions about the SFS software. SFS [email protected] (518) 457-7717
(855) 233-8363 toll-free
You need access to the Vendor Portal. BSC [email protected] (518) 457-7717
(855) 233-8363 toll-free
Your payment was short of the total amount. BSC [email protected] (518) 457-4272 
You received an overpayment from the total on your invoice. BSC [email protected] (518) 457-4272 
You want to sign up for eInvoices. SFS [email protected] (518) 457-7717
(855) 233-8363 toll-free
You need to know what information has to be included in an invoice. BSC [email protected] (518) 457-4272 
You want to know when you will be paid. BSC [email protected] (518) 457-4272 
       

 

Contact the BSC Accounts Payable Team - For Vendors

For new invoices: [email protected].
Please include your invoice number, business unit, and unit ID (if applicable) to the subject line.

Vendors should send new invoices (one invoice per email) to us electronically at [email protected]. Please make sure your invoice is a Word or PDF document.

 

For inquiries: [email protected].
For questions on previously submitted invoices or past due invoices, please email us and include "Accounts Payable" in the subject line.

 

For leases: [email protected]

 

Still, have questions? Try the BSC Help Center where you can send a question to our support team or search a database of FAQs.

Contact us by phone:
Mailing Address:

<Insert Name of Agency/Vendor>
Unit ID: xxxxxxx
c/o NYS OGS BSC Accounts Payable
1220 Washington Ave
Building 5, Floor 5
Albany, NY 12226-1900