The following chart includes instructions to agencies for timely processing of 2022-23 FYE transactions:
| Service Line | Fiscal Year-End Activities |
| Accounts Payable | - Submit transactions by March 10, 2023.
- Resolve budget errors, PSP errors, recycled vouchers, and match exceptions by March 17, 2023.
- Enter receipts in SFS within one business day of receipt of goods or services on purchases that require receiving.
- Respond promptly to invoices in Agency Review.
|
| Travel & Expense | - Submit transactions to the BSC by March 10, 2023.
- Process expense reports and travel authorizations before March 10, 2023.
- Remind Travelers to submit expense reports within 10 days of travel event.
- Remind Supervisors to review and approve Expense Reports timely.
- Resubmit in April any Expense Reports and Travel Authorizations that were unapproved or unposted in March, which were subsequently denied by the year-end process.
|
| Credit Card Administration | - Ensure staff reconcile, and SFS approves, P-Card transactions through the March 5, 2023, billing period by March 10, 2023.
- Review P-Card default coding report in early March, ensure coding is accurate, and return to the BSC by early April.
|
| Purchasing | - Submit transactions to the BSC by March 24, 2023.
- Submit transactions requiring OSC approval by March 15, 2023.
- Designate Change Notice requests as “Fiscal Year End” for the request type.
- Resolve budget exceptions on requisitions and purchase orders.
- Adjust PSP methods where spending is over planned amounts.
- Review POs to ensure there is adequate funding to pay invoices.
|
If you have questions regarding this announcement, email us at [email protected]. You can also call the BSC at (518) 457-4272.
