The following chart includes instructions to agencies for timely processing of 2021-22 FYE transactions:
Service Line
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Fiscal Year End Activities
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Accounts Payable
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- Submit transactions by March 11, 2022.
- Resolve budget errors, PSP errors, recycled vouchers, and match exceptions by March 18, 2022.
- Enter receipts in SFS within one business day of receipt of goods or services on purchases that require receiving.
- Indicate “Fiscal Year End” on emails to the BSC.
- Respond promptly to invoices in Agency Review.
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Travel & Expense
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- Submit transactions to the BSC by March 11, 2022.
- Process expense reports and travel authorizations before March 11, 2022.
- Remind Travelers to submit expense reports within 10 days of travel event.
- Remind Supervisors to review and approve Expense Reports timely.
- Resubmit in April any Expense Reports and Travel Authorizations that were unapproved or unposted in March, which were subsequently denied by the year end process.
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Credit Card Administration
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- Ensure staff reconcile, and SFS approves, P-Card transactions for the March 6, 2022 billing period by March 11, 2022.
- Review P-Card default coding report in early March, ensure coding is accurate, and return to the BSC by early April.
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Purchasing
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- Submit transaction to the BSC by March 25, 2022.
- Designate Change Notice requests as “Fiscal Year End” for the request type.
- Resolve budget exceptions on requisitions and purchase orders.
- Adjust PSP methods where spending is over planned amounts.
- Review POs to ensure there is adequate funding to pay invoices.
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If you have questions regarding this announcement, email us at [email protected].
You can also call the BSC at (518) 457-4272.