Contract Reporter Ads

The Buy Desk can assist your agency with advertisements on the New York State Contract Reporter for open market commodity purchases between $50,000 and $85,000. 

See Open Market Purchasing Requirements on page three of the New York State Purchasing Requirements for BSC Customer Agencies guide.

1. If your agency is interested in using the Buy Desk for Contract Reporter advertising services, send your request to the BSC Buy Desk at [email protected].
2. Your request should contain the following:
   1. Detailed description of product (Manufacturer, SKU#, Model)
   2. Specs/function of the item(s)
   3. Delivery address
   4. Agency Division
   5. Delivery Contact name and phone #
   6. Special Terms
   7. Warranty Requirements?
   8. Have these goods or services been purchased from an out-of-state/foreign vendor in the past 3 years? (We will need a vendor name if so.)
   9. Current Quote if applicable
3. The Buy Desk will then confirm that the item is not available via Preferred Source and OGS Centralized Contracts before preparing a draft advertisement on the NYS Contract Reporter.
4. The draft advertisement will then be sent to the agency for their approval to release before being posted for the mandatory 15 calendar days.
5. The Buy Desk will also establish a Q&A period. If any questions are received, the Buy Desk will send to the agency for response.  
6. The Buy Desk will then collect bids and send the bids received with an awardee recommendation to the agency upon ad closure.
7. The agency will then send the Buy Desk concurrence of their awardee.
8. The Buy Desk will notify all bidders of their status of award or non-award and update the Contract Reporter ad.
9. The Buy Desk will then send the full procurement record in a zip file to the agency so they can continue with their procurement.