Personnel Administration

The BSC coordinates personnel transactions, collects statewide employee information, and maintains personnel files. Other services include:

  • Processing and receiving employee information
  • Setting up and updating personnel files
  • Verifying employee information to external parties
  • Recording personnel data changes (e.g., marital status, addresses)

The BSC Personnel Administration Unit can be reached via email at BSCPersonnelAdmin@ogs.ny.gov or by phone at (518) 457-4272.

Personnel Administration FAQs

  • Q.
    I have moved and need to update my address. How do I update my personal information?
    A.

    Employees may change their address by sending a completed and signed Personal Data Change Form via e-mail to BSCPersonnelAdmin@ogs.ny.gov, by fax to (518) 457-1879, or by regular mail to BSC Personnel Administration, 1220 Washington Ave, Building 5, Floor 4, Albany, NY 12226-1900.  BSC staff will update your personnel records including your paycheck and health insurance records.  In addition, there are several employment-related organizations which you must contact directly to advise of this change.  The contact information for such organizations is listed on the second page of the Personal Data Change Form.

  • Q.
    How can I request the ability to view my personal history folder?
    A.

    If the BSC maintains Personal History Folders (PHF) for your agency, please send your request as directed below.  If you are unsure where your PHF is located, please contact your Agency's Human Resources Office.  For PHF's located at the BSC, employees may request to view their folder by sending a request via e-mail to BSCPersonnelAdmin@ogs.ny.gov, by fax to (518) 457-1879, or by regular mail to BSC Personnel Administration, 1220 Washington Ave, Building 5, Floor 4, Albany, NY 12226-1900.  Please include the following information in the request:  your name, agency, and date range you would like to review your Personal History Folder.

  • Q.
    I am changing my name. What do I need changed in terms of my personnel information?
    A.

    Employees may change their name by sending a completed and signed Personal Data Change Form along with official documentation of the name change via e-mail to BSCPersonnelAdmin@ogs.ny.gov, by fax to (518) 457-1879, or by regular mail to BSC Personnel Administration, 1220 Washington Ave, Building 5, Floor 4, Albany, NY 12226-1900.

  • Q.
    What documentation do I need to provide for a name change?
    A.

    Employees need to provide a copy of one of the documents from the list below for a name change. This documentation must be submitted along with the Personal Data Change Form.  If the required documentation is not provided, the requested change cannot be processed.

    -Social Security card
    -Valid driver's license
    -Passport
    -Marriage certificate
    -Divorce document
    -Court order

    Upon receiving the valid document, the BSC staff will update the personnel records, including paycheck and health insurance records.  In addition, several employment-related organizations must be contacted by the employee directly, to advise of this change.  The contact information for these organizations is listed on the second page of the Personal Data Change Form.

  • Q.
    What is the BSC Human Resources mailing address?
    A.

    BSC Personnel Administration
    1220 Washington Ave.
    Building 5, Floor 4
    Albany, NY  12226-1900

  • Q.
    What is the BSC Human Resources fax number?
    A.

    The BSC HR fax number is (518) 457-1879. Please include a cover sheet with all faxes and include your name, agency, the intended BSC service line, and a brief summary of your question/issue, to ensure that it is appropriately handled.