Benefits

The BSC Benefits Administration Unit provides services to state employees for statewide benefits programs including Health Insurance and the development and distribution of statewide employment onboarding packets.  They are also responsible for:

  • Off boarding Packet Creation and Processing
  • Productivity Enhancement Program, Option Transfer, Other Special Programs
  • Leaves of Absence -- e.g. FMLA, Medical, Military, Maternity
  • Workers' Compensation

For the complete list of customer agencies receiving these services, please visit the Who to Contact page at:  https://bsc.ogs.ny.gov/sites/default/files/BSC_Contact_AgencyList.pdf

The BSC Benefits Administration Unit can be reached via email at BSCBenefitsAdmin@ogs.ny.gov or by phone at (518) 457-4272.

Benefits Forms & Publications

Retirement

Benefits FAQs

CSEA Employee Information

  • Q.
    What forms do I need to complete to enroll in the dental and vision benefits through CSEA?
    A.

    You will need to complete the CSEA Employee Benefit Fund Enrollment Form which enrolls you in the Plan(s) negotiated for you.  If you have not already done so, you can obtain an enrollment form by calling the Fund at 1-800-323-2732.  You can also visit www.cseabf.com to use the “enroll online” option.  You can also download an enrollment form from the website for later submission.  You can submit your form directly to:  CSEA Employee Benefit Fund, P.O. Box 516, Latham, NY 12110-0516.

  • Q.
    How do I know if I am enrolled in CSEA dental and vision benefits?
    A.

    Once your enrollment is processed, typically within 7-10 business days, you should receive a benefits card in the mail.  To check on the status of your enrollment, contact CSEA directly at 1-800-323-2732.

General Questions

  • Q.
    What if my question is not found?
    A.

    If your question is not listed, it may be addressed in the BSC Information Series publication: New Employee Guide to Filling Out Forms & Understanding BenefitsThis New/Transfer Employee Guide is an overview of information and guidance on Benefits available to New York State employees, and include everything an employee needs to know when completing onboarding forms.

  • Q.
    How can I submit my New Employee forms and documents to the Business Services Center?
    A.

    Forms can be sent to the BSC by one of the following methods:

    NYS Office of General Services
    Business Services Center HR, Attn: Benefits Unit
    1220 Washington Ave, Bldg. 5, 4 Floor
    W.A. Harriman State Campus
    Albany, NY 12226

    PLEASE NOTE:  Originals are required for the I-9 Employment Verification form and MC Life Enrollment forms.  Please mail these forms to the address above.

  • Q.
    Who completes and certifies Section 2 of the I-9?
    A.

    A representative in your agency will complete the certification portion of the I-9 and attach a copy of the proof you provided. Original forms must be mailed to the Business Services Center at: 

    NYS Office of General Services
    Business Services Center HR – Attn: Benefits Unit
    1220 Washington Ave, Bldg. 5, 4th Floor
    W.A. Harriman State Campus
    Albany, NY 12226

  • Q.
    I am transferring from one state agency to another. Do I need to complete a new I-9?
    A.

    Anytime an employee transfers from one agency to another, an I-9 is required.  For employees transferring between BCS customer agencies, an I-9 may not be required.  If your I-9 is on file with the BSC from your previous agency, you will not be required to complete a new I-9.

    For a list of current BSC customer agencies, click here.

  • Q.
    I am transferring from one state agency to another. Do I need to complete a new Oath of Office Statement?
    A.

    Yes, it is the BSC’s policy to obtain a new Oath of Office statement for all employees. Please note that this form must be signed on both signature lines in order for the BSC to accept it. 

Health Insurance

  • Q.
    What health insurance benefits are available to me as a new state employee?
    A.

    Medical, dental and vision benefits are available to new employees who are in benefits eligible positions. An employee must meet all the eligibility requirements for medical coverage in order to be eligible for dental and/or vision coverage, however, they do not need to enroll in NYSHIP medical coverage.

    If you are unsure if you are in a benefits eligible position, please refer to Page 3 in the Department of Civil Service’s General Information Booklet

  • Q.
    How many days after the start of my employment does it take until my benefits become effective?
    A.

    CSEA:  If the PS-404 and supporting documentation is submitted by the deadline, medical coverage for CSEA employees will be effective on the 43rd day after the effective date of the hire.  Dental and vision insurance will be effective on the 29th day after the hire. (Additional forms are required for enrollment in CSEA dental and vision coverage. For additional enrollment information, please see the section below titled, “Dental & Vision (for CSEA employees)”.  

    PEF: If the PS-404 and supporting documentation is submitted by the deadline, medical, dental, and vision coverage for PEF employees will be effective on the 57th day after the effective date of hire.

    M/C: If the PS-404 and supporting documentation is submitted by the deadline, medical and vision coverage for M/C employees will be effective on the 57th day after the effective date of hire. Dental insurance will be effective on the 1st of the month following 6 full calendar months of continuous employment.

    All employees should submit their Health Insurance Enrollment Form (PS-404) and supporting documentation as soon as possible and before the date their insurance will become effective.  Employees must submit their PS-404 and supporting documentation by the deadline indicated on their Employee Enrollment Deadlines and Insurance Effective Date Form in order for insurance to be effective on the dates listed above.  Submittal beyond the deadline will result in an additional waiting period before insurance will become effective.

  • Q.
    Why is my health insurance premium deducted before my effective date of coverage?
    A.

    Health insurance premiums are deducted from employees' paychecks two pay periods (28 days) prior to the effective date of coverage.  When you leave State service, your health insurance coverage does not expire the same day you leave. Your health insurance continues for 28 days from the last day of the last pay period in which you work.

    To avoid having retroactive "special health insurance adjustments" deducted from your paychecks, please provide the completed Health Insurance Form (PS-404) and all supporting documentation to the BSC before the 42 or 56 day wait. We suggest that you submit your paperwork to the BSC within 10 days from your hire date to alleviate the need for any retro deductions.

  • Q.
    Where can I find a list of acceptable Proof of Eligibility to enroll or add a dependent to my coverage?
    A.

    Required proof of eligibility can be found in the list of acceptable documents requirements located at:  https://bsc.ogs.ny.gov/sites/default/files/PS_404_Documentation_Required_V2.pdf.

  • Q.
    I changed agencies/positions, why am I being asked to complete a new PS-404 Health Insurance Transaction Form and supply the required proofs again?
    A.

    If an employee becomes newly eligible for coverage through a position change or negotiating unit change, they must complete a PS-404 and submit proof of eligibility to be enrolled.  For employees that experience a Negotiating Unit change, a PS-404 and proofs are required to enroll in dental and vision coverage if the change involves transferring from a negotiating unit that is not covered by NYSHIP Dental and Vision (CSEA, DC-37 or UUP).

  • Q.
    What is the difference between waiving medical benefits and opting out of medical benefits?
    A.

    Waiving medical benefits is a declination to enroll in any medical benefits. 

    Opting-Out is enrollment in the Opt-Out Program which allows eligible employees who have other employer-sponsored group health insurance to opt-out of their NYSHIP coverage in exchange for an incentive payment.
    To qualify for the Opt-out Program, you must be covered under an employer-sponsored group health insurance plan through other employment of your own or a plan that your spouse, domestic partner or parent has as the result of his or her employment. New York State employees cannot opt out of NYSHIP if they are covered under NYSHIP as a dependent through another NYS employee. Since the Opt-Out Program is considered a NYSHIP option, an individual cannot opt out through one employer and be enrolled in NYSHIP health benefits in his or her own right through his or her other employer.  If the employee is covered as a dependent on another NYSHIP policy through a local government or public entity, he or she is eligible to receive the Individual incentive payment, but not the Family incentive payment.

  • Q.
    My child is graduating from high school soon, how will this impact my benefits?
    A.

    Dependent Children are eligible for medical coverage up to the age of 26 regardless of marital or student status. Your unmarried dependent children are eligible until the end of the month in which they reach age 19 for dental and vision coverage. Your unmarried dependent children who are age 19 or over, but under 25 are eligible if they are full-time students at an accredited secondary or preparatory school, college or other educational institution which grants a degree or diploma.  They continue to be eligible until the first of the following dates:  the end of the month following the third month in which they complete course requirements for graduation, or the end of the month in which they reach age 25.  Employees should notify the BSC Benefits Unit when their dependent is no longer eligible for coverage to ensure dependents are removed from their benefits and receives a COBRA application. 

  • Q.
    I am moving soon, what do I need to do to update my benefits information?
    A.

    To keep your benefits enrollment up to date, you must complete and sign a Personal Data Change Form, and send by e-mail to BSCPersonnelAdmin@ogs.ny.gov, by fax to (518) 457-1879, or by mail to BSC Personnel Administration, 1220 Washington Ave, Building 5, Floor 4, Albany, NY 12226-1900. 

    BSC staff will update your personnel records including your paycheck and health insurance records.  In addition, there are several employment-related organizations which you must contact directly to advise of this change. The contact information for these additional agencies and organizations can be found on the second page of the Personal Data Change Form.

  • Q.
    If I move outside my HMO’s service area what happens to my health insurance coverage?
    A.

    If you move permanently out of your current HMO’s service area or your job location changes and is no longer located in your current HMO’s service area. To keep NYSHIP coverage, you must complete a PS-404 and choose The Empire Plan or a different HMO that serves your new area (This is done by completing the information under #13 on the PS-404 form).

  • Q.
    As part of my newly acquired legal guardianship for my grandchildren, what benefits are they eligible for?
    A.

    A child other than your natural child, stepchild, a child of your domestic partner, or your legally adopted child, including a child in a waiting period prior to finalization of adoption may be eligible for NYSHIP coverage.  Other children who are eligible are those that are chiefly dependent on you, reside with you, or are those for which you have assumed legal responsibility for in place of the parent.  This criteria must be met before the child reaches age 19.

    Acquiring an “other child” may result in a change to your family status, and by gaining a dependent, may mean that you need to change your health insurance coverage from Individual to Family.  If you submit a timely request after a change in family status, you may make this change outside the Option Transfer Period without experiencing a waiting period. To enroll an “other child”, you must complete the form, Statement of Dependence (PS-457), verify eligibility and provide documentation upon enrollment (this must be completed every two years thereafter), and submit a NYS Health Insurance Transaction Form (PS-404) with the eligibility proofs required and forward to the BSC.

  • Q.
    How will my health insurance coverage work after retirement and how will I pay for it?
    A.

    You and your eligible dependents may continue NYSHIP coverage upon your retirement, if you meet all of the requirements.  Information regarding eligibility requirements can be found in Civil Service’s General Information Book.  Please be sure to read this information carefully.  You will not be eligible to continue NYSHIP coverage as a retiree if you do not meet the requirements outlines in this section, and submit all required material. 

    You will retain the same level of medical benefits into retirement as you did as an active employee. You will be billed monthly by the NYS Department of Civil Service for your health insurance premium until payments can be deducted from your pension check.

    If you have a sick leave credit, your monthly premium will be offset by that amount. 

    COBRA coverage for dental and vision benefits will be offered for up to 36 months.  If you turn 65 within the 36-month COBRA eligibility, COBRA coverage will end when you reach age 65. If you retire after the age of 65, COBRA will continue for the full 36 months. You will make payments directly to NYS Department of Civil Service monthly for COBRA coverage.

Life Insurance

M/C Employee Information

  • Q.
    What is the M/C Income Protection Plan?
    A.

    The M/C Income Protection Plan (IPP) consists of Short and Long Term Disability Insurance.  For more information regarding the Plan, please visit Civil Service’s website at https://www.cs.ny.gov/otherben/ipp/ipp.cfm.

  • Q.
    Where can I find specific information requested on the IPP Enrollment Form?
    A.

    Please complete sections 1, 6, 7, 8, 9, 14, and 15 on the enrollment form, and sign and date the form.  We will complete the remaining sections for you. 

Retirement

  • Q.
    I am already a member of the Retirement System. Do I still need to complete the RS-5420 enrollment form?
    A.

    If you are already a member of the Employees’ Retirement System (ERS) and transfer from one agency to another, a new enrollment form may be required to update your record with ERS.  If you were previously enrolled and are returning to state service as a new state employee a new enrollment form must be completed to reactivate your membership in ERS or re-enroll.  If you previously retired and are returning to state service, membership is optional. You are encouraged to contact ERS at 1-866-805-0990 to inquire how re-enrollment in ERS will affect you. 

  • Q.
    Does the Retirement Registration Form (RS-5420) enrollment form need to be notarized?
    A.

    The RS-5420 enrollment form does not require notarization. However, the RS-5127 Designation of Beneficiary Form must be notarized. 

  • Q.
    If I am already enrolled in the Employees’ Retirement System but do not want to update my beneficiaries, do I still need to complete the RS-5127 Designation of Beneficiary form?
    A.

    No, this form is only required to designate or update beneficiaries. 

    If you are designating or updating your beneficiary information, you may complete the Designation of Beneficiary Form (RS-5127).  Please note that this form must be notarized.