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Accounts Payable for Agencies

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Accounts Payable for Agencies

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Video: Common SFS Requisition Questions

Watch this video for answers to the two most common SFS requisition questions:

  1. How can I tell the status of my requisition?
  2. Why didn't my approved requisition generate a Purchase Order? 

Video: Invoice Processing Strategies

Simple Strategies to Save up to $1.4 Million

Required Information for an Invoice

We follow the OSC Guide to Financial Operations outlines for a proper invoice, Section 12F.

read the gfo section 12f details

 

OSC also has a resource available to understanding what makes an invoice complete and accurate in order to be processed in a timely manner.

read what to include on your invoice to nys

Excel to CI Templates

Accounts Payable uses the Excel to CI mass upload tool in SFS for entering and uploading multiple recurring vouchers at the same time. Agencies can use the Excel templates below to submit spreadsheet data.

Accounts Payable Forms

Contact Accounts Payable

By Phone: 518-457-4272

Mailing Address:

<Insert Name of Agency>
Routing ID: xxxxxxx
c/o NYS OGS BSC Accounts Payable
1220 Washington Ave
Building 5, Floor 5
Albany, NY 12226-1900

By Email: 

Shared AP Mailboxes Purpose of shared mailbox:
[email protected] All Lease related inquiries
[email protected] Cashier, FYE Funding Notification
[email protected] Budget Errors, JV Requests
[email protected] Invoice submission – Include invoice number, business unit, and unit ID (if applicable), only one new invoice per email, all supporting documentation must be in Word or PDF format.
[email protected] Questions from eInvoicing vendors and customer agencies
[email protected] BSC outward communication related to vouchers
[email protected] Utilities (gas, electric, water, telecom) including template requests, voucher errors, and utility payment information
[email protected] High priority expedite payment requests/credit related questions
[email protected] Excel spreadsheets for mass upload processing and related Excel to CI inquiries
[email protected] Interagency bills, petty cash, and postage replenishment
[email protected] Match and recycled vouchers
[email protected] Communication stemming from a RightNow ticket (discussion with agency on a vendor submitted ticket)
[email protected] For questions on previously submitted invoices or past due invoices, please email us and include "Accounts Payable" in the subject line.

 

Still, have questions? Try the BSC Help Center where you can send a question to our support team or search a database of FAQs.